Capital Projects Committee – Municipal Water
Meeting Minutes
Monday, September 22, 2014
Location: Timothy Smith Room
Present: John Knight, Selectman, Fred Guidi, Sheila Vanderhoef, Town Administrator
Also Attending: Neil Andres, DPW Superintendent
The meeting was called to order at 9:09 AM.
Ms. Vanderhoef opened the meeting by providing the members with a list of written clarifications to some of the outstanding questions on the new EPG contract. The information satisfied the members, but the question regarding the 18,900 hours allotted for construction oversight was deemed to be still unresolved. It was agreed that Neil would consult a local expert to obtain another opinion.
Mr. Andres reported that initial borings at the tank site came back very positive. The soil in the area is of a consistent nature, which will make the building of the foundation for the tank easier and less costly. He also reported that the test borings are taking place on several streets throughout the town. These results of these borings will allow the construction contractor to provide more accurate costing in their construction bids.
The committee reviewed the project cash flow analysis. The document outlined the cash/borrowing needs as they relate to the various phases or major milestones of the project.
Further discussion was held on the project updates and how this information would be best presented to the residents of Eastham. It was agreed that some form of regular communication to the press was appropriate as more activity becomes visible. The committee also agreed that a monthly update of project progress will be posted to the town’s homepage. Fred Guidi agreed to draft the initial posting for committee review at the next meeting.
The RFP for the independent project manager on the Municipal Water Project was posted in the legal notices during the weekend of September 20th. The bid documents will also be sent to directly to potential candidates. Sealed bids for the work must be received no later than October 14, 2014.
The committee reviewed a draft of the invoice format that will be used by EPG to bill the town for service provided under contract. Each invoice provides a helpful budget summary table.
The Committee agreed that the next meeting will be held on October 6, 2014 in the project construction trailer located at the DPW
The meeting adjourned at 10:11 AM.
Respectfully submitted,
Fred Guidi
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